Accounting Systems Analyst

Chula Vista, CA

Full Time

Experienced

Salary range: $75,000 - $95,000 DOQ/E

OUR STORY
Since opening our doors in 1965, MAAC has focused on helping individuals and families create the lives they want and deserve. For more than five decades, MAAC has been a champion for underrepresented communities throughout San Diego County, providing families in need with resources to achieve self-sufficiency and improve their living conditions. While the organization first began in the southern region of San Diego, MAAC now operates 35 sites across the county, from San Ysidro to Fallbrook. With an annual operating budget of $60 million, MAAC employs nearly 500 staff who provide life-changing services to 70,000 individuals annually through programs in 5 core focus areas: Education, Economic Development, Health & Wellbeing, Housing, and Advocacy & Leadership Development. Through our wide array of programs, MAAC has grown to become one of the largest nonprofit social service organizations in the community. For more information, please visit: http://www.maacproject.org/

POSITION SUMMARY

The duties listed below are intended only as illustrations of the various types of work that may be performed.

Performs complex and technical accounting work in the maintenance and analysis of records of revenues, expenditures and special program/project funds; prepare analyses, schedules, journal vouchers and reconciliation to produce periodic financial reports in accordance with GAAP and other applicable accounting standards; makes recommendations and calculates allocation of program costs; analyzes cost data and prepares project accounting reports; reconciles major postings to source documents; audits and processes a variety of accounting documents.
Prepares projections of revenues, budget estimates and supporting schedules; monitors and reports on budget and revenue account status; reviews and processes requests for budget adjustments; develops databases and analyses financial information; answers questions and compiles special reports for program and departmental use in budget tracking and reporting.
Prepares financial reports and analyses to be used to draft proposals during the collective bargaining process with labor unions.
Serve as the primary administrator for our accounting software (NetSuite)
Maintain user access, roles, and permissions; ensure data security and integrity.
Participate in software integrations with other business systems (e.g., payroll, CRM, inventory).
Provide training and support to finance team members and other stakeholders.
Identify opportunities for system improvements and work with IT/vendors to implement updates or enhancements.
Troubleshoot issues and liaise with software providers when necessary.
Provides technical expertise, assistance and guidance to program and department management and other personnel in the analysis of budget, payroll, receivables, expenditures compliance of program requirements and other financial issues and discrepancies.
Prepares or ensures the preparation of a variety of accounting and other statistical and narrative reports/statements required by federal, state and local agencies and management; ensures that funds are budgeted, controlled, accounted for, reconciled and audited according to acceptable accounting practices and legal requirements; reviews financial transactions to assure conformance to agency, county, state and federal policies, rules, regulations and codes.
Performs other related duties as assigned..

QUALIFICATIONS

Knowledge of:

Principles and practices of general, fund and governmental accounting including financial statement preparation and methods of financial and internal controls and financial reporting; laws, regulations, rules, policies and procedures applicable to areas of responsibility
Principles and practices of cost accounting; accounting standards and requirements applicable to nonprofit operations and funding sources; laws and regulations relating to the financial administration of nonprofit agencies; business data processing particularly related to the processing of accounting and financial information
Operations and requirements of the nonprofit automated general ledger system; the uses of Microsoft spreadsheets and other standard business software; records management; general office systems and procedures
Practices, documents and terminology used in processing accounting transactions and in financial recordkeeping; basic accounting and control policies and procedures; practices and procedures for interpreting data; standard office practices and procedures.
Basic knowledge of Oracle NetSuite software .

Ability to:

Use Microsoft applications and accounting software systems (i.e. Word, Excel, Outlook, PowerPoint, Abila, MIP, NetSuite, etc.) and advanced functions of spreadsheets and other standard financial and business software; operate a computer, calculator and other standard office equipment
Perform highly responsible and complex accounting, budget and finance activities related to fund apportionment, revenue limits and local, state and federal programs; make calculations and tabulations and review fiscal and related documents accurately and rapidly
Understand and apply internal fiscal controls in the performance of work assignments; analyze and make sound recommendations on complex financial data and operations; interpret, apply and reach sound decisions in accordance with rules, regulations and department procedures
Exercise independent judgement within general policy guidelines
Establish and maintain effective working relationships with all levels of management, employees, funding source representatives and other individuals encountered in the course of work
Organize, set priorities, take initiative and exercise independent judgment within areas of responsibility; perform duties that require high attention to detail and application of rules and specific procedural requirements
Prepare clear and accurate financial records and reports; communicate clearly and effectively, both orally and in writing

EDUCATION & EXPERIENCE

Bachelor’s degree in accounting or related field required
Experience with Oracle NetSuite preferable to initial setup and ongoing administration
Experience with complex financial analyses
Above average spreadsheet skills
Will consider appropriate combination of education and work experience to meet requirements.

VALUE-BASED BEHAVIORS

Listens attentively to others. Asks clarifying questions to gain a better understanding of the other person’s views and underlying assumptions
Works effectively in a team environment and actively participates in joint problem solving; willingly cooperates with co-workers
Identifies and takes advantage of opportunities for personal and professional development
Attends work consistently and punctually. Arrives to meetings prepared and on time; honors work commitments; follows through on what was agreed upon; meets deadlines
Honors the private and confidential matters of co-workers. Protects the proprietary information of MAAC systems
Follows rules, regulations, and policies; positively contributes to implementing changes
Deals with issues directly, in a respectful and timely manner. Focuses on resolving the issue while not criticizing the person. Follows rules, regulations, and policies; positively contributes to implementing changes

HEALTH STATUS

Must have a physical examination, TB clearance and a drug screen by a doctor/clinic designated by MAAC as well as immunization records for influenza*, pertussis and measles as required by state and federal regulations prior to the first day of employment.

PHYSICAL AND MENTAL DEMANDS

The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this class, an employee is regularly required to stand, walk and sit, talk or hear both in person and by telephone, uses hands to finger, handle or feel objects or controls, reach with hands and arms. An employee also is regularly required to stoop, kneel, bend, crouch or crawl, climb or balance and lift up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, color vision and the ability to adjust focus.

Mental Demands

While performing the duties of this class, the employee is regularly required to use written and oral communication skills; read and interpret information; analyze and solve problems; observe and interpret people and situations; use basic math; learn and apply new information or skills; work under intensive deadlines and interact with MAAC management, administrators, staff, teachers, parents, family members, children and others encountered in the course of work.

BACKGROUND CLEARANCE

All positions are subject to a background/education check, DMV check, NSOR, exclusion and debarment checks prior to hire and periodically throughout employment as required by various funding sources.

Note: California Start law requires background criminal checks on anyone who works in a licensed childcare facility who is not a client. Must have or obtain a current criminal background check clearance, signed criminal record statement, and signed Acknowledgement to Report Child Abuse form prior to the first day of employment.

TRANSPORTATION

Must have and maintain a valid California Driver’s License, daily use of a personal, insured vehicle, and have and maintain a motor vehicle driving record acceptable to MAAC’s insurance carrier. Incumbents will be enrolled in the California DMV Pull Program.

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